Microsoft Dynamics ERP solutions are used in many companies. This is no surprise, because the software is user-friendly and can be configured very flexibly. However, there is also a downside to that flexibility, because putting down a solid authorization structure in Microsoft Dynamics appears to be a headache file for many companies. And one with some interest, because not having such an authorization structure in order can have far-reaching negative consequences for the use of Microsoft Dynamics.
Authorizations are crucial
The solutions from Microsoft Dynamics often form the heart of an organization. All internal systems come out and customer relationship management takes place here. If these systems do not function properly or have been maintained, a company is immediately affected by this in the form of customer impact.
For example, when authorizations are poorly configured, it can result in all employees of a company having access to all customer data. In virtually no company that is the intention and within the framework of the AVG / GDPR privacy law it is not even allowed. Authorizations are permission sets that specify which rights certain groups of users must receive in such an ERP system. Proper authorization management ensures that certain data sets are only accessible to employees who actually need them when performing their duties. But correct authorization management sounds easier than it is.
Problems and consequences
In a large company, it is not always easy to convert the workforce into a list of authorization groups. Preferably every employee is systematically classified based on desired authorizations, depending on his position and position within the company, but in practice HR departments do not work that way. System authorizations become a matter for the IT department and they have to unravel the forest through the trees. As a rule, users are linked piece by piece to specific authorizations and roles, which can also deviate per underlying system. This makes authorization management a day's work.
The consequences of not tackling this problem in time are, in addition to being possibly not compliant with regulations such as the AVG, employees who work unable to perform well and employees who are involved in the maintenance of authorizations on a daily basis. This takes time and therefore money everywhere in the company.
Keep a grip on authorizations
Setting up authorizations in Microsoft Dynamics is not an easy job. It requires a specialist look, because a small error can have major consequences and the configuration is not exactly the simplest part of the software.
In order to arrive at a thorough authorization structure, the entire cycle of authorizations must be followed. This cycle consists of five steps:
- To design
- To build
If desired, a specific one can also add-on on Microsoft Dynamics be installed that simplifies the setting up of authorizations and adds a lot of useful options to the system. Many companies nowadays quickly achieve this desirability, given the relatively limited standard options that Microsoft Dynamics offers for authorizations.
Whoever wants to make a real effort to put down a thorough authorization structure in his company, would do well to be informed in advance about the possibilities. Afterwards completely overthrowing a structure is after all many times more work than taking the time to do it carefully from the start.