Gmail, Docs, Drive and Google Agenda are handy, free tools from Google. These are also commercially available, from € 4 per user per month. An affordable alternative for small businesses that can work professionally so quickly. Now that Google is adding the Dutch ERP system Vogsy to it, it is a good time to take a closer look at G Suite.
First: G Suite is more than just the well-known Google tools. It offers corporate mail (ie @ yourcompany.com) and online storage in the cloud. It is also a marketplace for online productivity and collaboration software from third parties. That makes G Suite a portal for knowledge sharing, collaboration, administration and of course just doing your job if you can do it online. What is ERP then? Just a step back, as this is the first time that ERP has been treated at Bloeise.
ERP: from raw materials to services
ERP stands for Enterprise Resource Planning, and is originally software for the manufacturing industry. Imagine a car factory with a treadmill on which a car is assembled by people or robots. They must have the right parts ready to go, and that requires a complete planning of purchasing, production, stock, distribution and therefore also financing. Because you want the price of your car to stay the same, while you also earn a living. In this example, the parts are ready-made products, but you can also use ERP for raw materials (steel, plastic) and services.
As a society we are increasingly moving towards services: early on I worked as a teenager on the flower field and a teenager nowadays would rather find a side job in a call center or supermarket. Turnover from temporary employment agencies, IT companies, travel companies, accountants, lawyers and consultancy firms continues to rise (B2B), as does retail, hospitality, hairdressers, theaters and cinemas (B2C). Something of 70 to 80 percent of the gross domestic product is achieved in this service sector. Big business, therefore, and that also needs matching software.
Knowledge + mobile + social
Nowadays we do not work on the treadmill, but on projects, sometimes in a permanent context with colleagues, and then on a campaign basis with partners and third parties for the launch of a new website or product, for example. You are not always in the same building, while you exchange knowledge and work together. You will recognize the trends that lead to this:
- We are knowledge workers. Data is collected and processed into information. If you apply that at the right time for and by the right people, then it becomes knowledge. And even though knowledge is power, within the organization it must be freely available to everyone and outside it is a way to distinguish yourself with thought leadership.
- Mobile. The Bloeise site received 18.9 percent traffic via smartphone and 4.34 percent via tablet last year. That is quite low, considering that the global figure is 50 percent. Facebook is even used more than 70 percent via the Facebook app alone. The mobile is the remote control for your life: social networking, banking, search information (more and more via voice, reports Google), controlling your heating, agenda, e-mail, weather, traffic, photos, videos ... you get it . And look again at your mobile: you also use it more for business.
- Social. I increasingly communicate with partners and customers via social channels: chat via Skype, Gmail, Messenger and WhatsApp is increasingly becoming the norm. We are also increasingly private on social, so it is logical that business also moves there. As a new means of communication, chatting offers employees the opportunity to quickly ask questions, send files and see each other's presence in the workplace.
VOGSY for the service sector
VOGSY is an ERP package that is built on those three trends: knowledge, mobile and social. It organizes business processes from Quote-to-Cash: CRM, project management, time registration and project management, invoicing, accounting and business intelligence (extracting action-oriented knowledge from data). It is cloud software, so accessible 24 hours a day from any location without any management hassle. Thanks to the integration with G Suite, all files are also securely online at Google. VOGSY is accessible from smartphone, tablet and desktop. And even though you will write few blogs or reports on your mobile, you can easily retrieve information before you enter the customer, approve a proposal or request and directly send product, price, service or invoice information to the customer. bring forward.
As an employee, you also have the Viktor chatbot at your disposal: a personal assistant who communicates tasks and statuses. Managers can view financial figures (Key Performance Indicators) via their own dashboard. Information is easily exchanged between departments, transparent and well-arranged.
Addition by Google
The convenience of Google's products must echo in the external software made available through the G Suite Marketplace. Google places high demands on design, authentication and integration with G Suite. VOGSY is one of the few Dutch parties that has been added. André Hoekzema from Google Cloud Benelux says among other things: "We are impressed by what VOGSY has achieved in just 18 months" and "With VOGSY, Professional Services providers can use the richness of Google's Ecosystem".
VOGSY is intended for project-oriented Professional Service organizations worldwide, typically being business consultants, marketing or communication agencies and IT parties. These parties in particular face the major challenge of having their company go fully digital, so that they can use the benefits of this to get themselves better into the market (lower costs, less overhead, higher production, more efficient business operations). If you don't do that, you will continue to use old solutions and offer outdated products that will gradually lose sight of your target group. Because consumers and companies do embrace online, knowledge, social and the smartphone as a channel.
VOGSY in the Benelux
You don't just go digital of course. VOGSY is delivered, set up and supported by implementation partners. For the Benelux GeeFirm the implementation partner and also the launching partner. VOGSY costs € 17 per license (user) per month, excluding one-time setup and VAT.