You can't get around it. Not as a self-employed person, as a small business or even as a private person. Your administration must be in order. This is useful for maintaining an overview, but especially for staying close friends with the tax authorities. Are you going to do everything yourself, do you outsource the entire bookkeeping, or are you looking for a solution in between? Above all, choose a solution that suits you!
As an entrepreneur you are keen on costs. Outsourcing your accounting costs you as a freelancer with a not too complicated administration an average of € 80 to € 100 per month. Why would you incur those recurring costs? Is everything possible online nowadays? There are smart ones anyway do-it-yourself accounting packages? Install, enter numbers, report. That is definitely true. But there is one drawback: a software package does not think along with you at all, gives no advice and certainly no counter gas.
A good bookkeeper or accountant (the latter is slightly more expensive) does more than keeping records. He is a discussion and sparring partner who looks behind the figures, identifies vulnerabilities, draws your attention to opportunities, possibilities and deduction facilities, and protects you from disagreements with the tax authorities. A serious accountant knows what is and is not possible and what your administration must comply with according to the latest rules. He knows exactly how to prepare an annual statement. Moreover, annual reports with the signature of a recognized administrative or accounting firm enjoy the status of reliable at the tax authorities. That can save a lot of hassle.
Do it yourself or outsource?
That does not mean that the use of an accounting package is not an option. You can often do a lot of preparatory work with this in consultation with your administration office. That saves on the annual costs. Many accountants themselves make a program and online tools available that are optimally tailored to their administration system. This allows a lot of routine work to be done online and digitally. With the added advantage that you get an understandable, personal explanation and you have someone to come to for advice.
Doing part yourself can be a great option, but you know what you are starting. It takes attention and time. Sometimes it is better to outsource your administration completely in advance. When should you not experiment with your own accounting package to prepare your annual statement?
- If you are a born fox.
- If you have zero affinity with numbers.
- If you want to fully focus on the core of your entrepreneurship.
- If you are too busy for necessary 'additional activities'.
- If you have a relatively complicated administration.
An accountant costs a lot, but has many advantages
An accountant costs money. But realize that these are realistic operating costs, which in turn are fully deductible for you income tax. You even get the VAT back immediately. Use the time you do not spend on your administration to earn money with what you are good at. And the advice of a knowledgeable accountant will save you money and even yield money. There are many arguments for outsourcing your administration to a reliable accountant or accountant:
- You know for sure that your administration and annual statement comply with the current rules.
- You can make clear agreements about what you do yourself and what you leave to the office.
- You build a relationship with a financial expert with whom you can share your ambitions and concerns in confidence.
- You reduce the chance of disagreements and discussions with the tax authorities.
- You can use the time that you do not spend on your administration to do the things that you are good at and that generate more revenue.
- Your accountant always pays for himself because he draws your attention to extra deduction facilities and protects financial sliders.
- You are relieved of routine work and you get a sparring partner and financial conscience.
Don't go ice cream overnight
If you are convinced of the benefits of outsourcing, it is important to select an accountant or accountant who has the best cards in house to optimally relieve you. Don't go ice cream overnight. Request multiple quotes. Every administration office can calculate what it will cost to take care of your accounting. This is done on the basis of your business operations and the associated administrative formalities. You can make agreements about payment based on an hourly rate or an all-in service package. The latter is usually cheaper.
Determine in advance whether you need an accountant or accountant. An accountant is the right choice if your company is subject to audit. This starts with a balance sheet total of € 6 million and / or a net annual turnover of € 12 million. Even with fifty or more employees, the signature of an accountant among your annual documents is mandatory. In all other cases a 'normal' bookkeeper is sufficient. Put together a detailed package of wishes and requirements based on your current business practice or business plans. This is useful for comparing offers and making a preselection.
Your business, your bookkeeper
Choose an administration office in the area, preferably with an affinity with your business activities. For example, do you run a webshop? Then choose an accountant too webshop administration understands. Make sure you take an office that is completely up-to-date. Inquire about the facilities to exchange and check data easily and quickly online and see if the office is open for work sharing. Go for an accountant who thinks along. You probably have more to someone who shows an immediate interest in what you do and what your plans for the future are than to a nerd who immediately starts browsing through your receipts and invoices. Make sure it clicks, that it feels good. You enter into a business relationship, but a personal touch should not be missing. You choose an accountant to be able to build on.